Public Records Tracker™ (PRT) is specifically designed to help state and local agencies quickly & cost-effectively meet Public Records Act (PRA) and Freedom of Information Act (FOIA) compliance requirements. With Public Records Tracker™, you have anywhere-access to public records requests via an Internet browser. A user-friendly business process design and automation control panel streamlines tasks with automated reminders and notifications. PRT makes responding to PRA and FOIA requests easy and efficient. Graphical dashboards and reports provide all the information needed to track, manage and respond to requests for public records at your fingertips.
Features :
• Track all communication and activities between agency and requestor
• Audit response dates and tracks dates of correspondence
• Prioritize and escalates a request based on predefined criteria
• Connect all relevant emails and documents associated with a request
• Provide standard responses to common PRA & FOIA requests automatically
• Auto alerts when a request is approaching the mandatory due date
• Allow requests to be automatically routed to the appropriate staff
• Estimate and tracks fees associated with fulfilling a request
• Receive and respond to requests using email, fax, mail and web
• Provide key PRA & FOIA compliance reports
• Public facing web portal for submission of requests
• Redaction
• Document Management
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